4. Disbursements

    Payments to suppliers, utilities & statutory requirements. 

 RESPONSIBLE UNIT : FINANCE DIVISION  

Who may avail:

Suppliers / Government Institutions / Business Entities

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

For payments of Goods & Services  / Communications / Utilities – Business / Government

Cash / Check

Cashier – Finance Division

Authorization Letter as company representative

To be presented by claimant

Original and 1 copy Valid ID of authorized representative with signature

To be presented by claimant

Copy of Valid ID of authorizing officer

To be presented by claimant

Official Receipt (original)

To be issued by Payee/claimant

2 copies BIR Form 2306 and 2307

Cashier – Finance Division

Warrant Register Form No. 195

Cashier – Finance Division

For payments of Goods & Services  / Communications / Utilities – Individual / Citizen

Cash / Check

Cashier – Finance Division

Original and 1 photocopy of valid ID copy with signature

To be presented by claimant

Warrant Register Form No. 195

Cashier – Finance Division

CLIENT STEPS

AGENCY ACTIONS

FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

  1. Call NDA hotline and connect to Cashier local line to inquire availability of cash/check for collection
  1. Verify availability of check and provide feedback to client

None

5 minutes

Cashier

Finance Division

  1. Personally collect cash/check in Cashier’s window
    1. Submit the required documents to the Cashier for verification
  1. Assess the documents presented by the claimant
    1. Secure copy of authorization letter
    2. Secure copies of Valid IDs (authorizing officer and representative)

None

15 minutes

Cashier

Finance Division

  1. Sign the following:
    1. Warrant Register – Date of Claim, Printed  Name and Signature
    2. Disbursement Vouchers – Printed name and signature, date received, Official Receipt No. and date issued

3. Ensure claimant signs the warrant register and the 2 copies of Disbursement Vouchers

None

15 minutes

Cashier

Finance Division

  1. Issue Official Receipt for the collection
  1. Ensure accuracy of information written in the Official Receipt issued by claimant

None

15 minutes

Cashier

Finance Division

  1. Receive the cash/check

5.  Issue cash/check payment

None

5 minutes

Cashier

Finance Division

  1. Obtain copy of BIR Form 2306 & 2307 (as needed)

5. Issue copy of BIR Form 2306 & 2307 (as needed)

None

5 minutes

Cashier

Finance Division

TOTAL

None

1 hour

 

 

 

 

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