REGIONAL FIELD SERVICES MENU

1. Milk Feeding Program Activities

Agency’s fulfillment of its mandate to improve the nutritional status of children,    pregnant and lactating mothers while providing market for dairy farmers.

RESPONSIBLE UNIT : OPERATIONS DEPARTMENT

Who may avail:

Senators and Congressmen, Governors, Mayors, Barangay Chairs, Non-Government Organizations, Socio-Civic Organizations, Religious Organizations, Private Individuals

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

For Milk Feeding Donor/Partner

 

Letter of Intent (1 copy)

Donor/Partner

List of Beneficiaries (Birthdate, date of weighing, weight, height and deworming records of prospective beneficiaries) (1 copy)

Donor/Partner

Sanguniang Bayan Resolution (for LGU) (1 copy)

Donor/Partner

Milk Distribution Report (2 copies)

Donor/Partner

Attendance Sheet (1 original copies)

Donor/Partner

Milk Inspection and Acceptance Form (1 original copy)

Donor/Partner

For NDA Milk Feeding Coordinators

Operations Department

MFP Proposal (2 copies)

Milk Feeding Coordinator

Implementation Guidelines (1 copy)

Milk Feeding Coordinator

Memorandum of Agreement (MOA) and other supporting documents (8 original copies)

Milk Feeding Coordinator, Donor/Partner

Procurement Documents (Procurement Request (2 original copies), Disbursement Voucher and Budget Utilization Request Slip (dependent on number of Statement of Accounts/ Delivery Receipts), Bidding Documents (see BAC procurement)

Milk Feeding Coordinator, BAC

Request for Laboratory Service (RLS) Form (1 original copy)

Operations Department - Milk Quality Assurance and Product Development Division (MQAPDD)/ NDA Central Laboratory

Nutritional Status Evaluation Report (2 copies)

Donor/Partner (raw data), Milk Feeding Coordinator

Mid-line Weighing Report (2 copies)

Donor/Partner (raw data), Milk Feeding Coordinator

Terminal Report (2 copies)

Donor/Partner (raw data), Milk Feeding Coordinator

For the Milk Suppliers

 

Delivery Receipt (depends on the milk supplier)

Milk Supplier

Statement of Accounts (depends on the milk supplier)

Milk Supplier

CLIENT STEPS

AGENCY ACTIONS

FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

  1. Donor's Inquiry on the Mechanics of the MFP

1.1 Provide feedback on inquiries

None

1 day

MFP Coordinator

  1. Submit Letter of Intent (LOI) as Donor

2.1. Acknowledgement of Letter of Intent thru the MFP Proposal

 

2.2. Letter of regret (if no budget available)

None

1 day

3. Donor Submits Requirements

3.1 Assists in the preparation of MOA with NDA including other documents required

 

None

20 days

MFP Coordinator; Legal Officer

  1. MOA review by OGCC

4.1 NDA submits MOA to OGCC for review

None

20 days

Legal Officer & MFP Coordinator

  1. MOA Signing

5.1 MOA Signing

None

7 days

Department Manager

Deputy Administrator

Administrator

  1. Transfer of Funds

6.1. Processing of Funds

5% Admin. Fee

7 days

MFP Coordinator Admin. & Finance Department

None

6.2. Procurement/ Bidding Process

None

26 calendar days (minimum)

BAC

Admin. Division

For potential Milk Suppliers:

  1. Submit milk samples and other production related documents (dairy cooperatives)

 

 

1.1. Conduct of Milk Test (in-house/outsourced)

Refer to Milk Testing Services

3 days

MFP Coordinator Food Technologist

None

1.2. Convene PGU/LGU/NGO/ Barangay/ other government nutrition and health workers, with parents and beneficiaries for a pre-set orientation seminar.

None

1 day

MFP Coordinator

None

1.3. Program Launching thru Ceremonial Milk Toast

None

1 day

MFP Coordinator/

Department Manager/ Administrator

  1. Milk Supplier Conducts Regular Milk Delivery

2.1 Milk Feeding (Joint Monitoring & Implementation)

None

120 feeding days

MFP Coordinator

3. Donor/Partner conducts weighing with assistance of NDA

3.1. Conduct Mid-line Weighing

None

30 days

MNAO/ CNAO/ BNSs/ BHWs/ Teachers/ MFP Coordinator

None

3.2. Preparation of Mid-line report.

None

30 days

MFP Coordinator/ MNAO/ CNAO/ BNSs/ BHWs/ Teachers

4. Milk Supplier Submits Progress/Final  Billing

4.1 Processing of payments after submission of complete documents.

None

7 days

MFP Coordinator; Admin. & Finance Department

5. Donor/Partner conducts weighing with assistance of NDA

5.1 Conduct Final Weighing.

None

30 days

MNAO/ CNAO/ BNSs/ BHWs/ Teachers/ MFP Coordinator

None

5.2 Submission of terminal report.

None

30 days

MFP Coordinator

TOTAL

5% administrative fees plus cost of Milk Testing Services

10 months