REGIONAL FIELD SERVICES MENU

 



2. Loan of Dairy Animals (Sourced from Importation)

Loaning of imported dairy animals is treated here separately from loaning of island-born dairy animals.  The distinction can be viewed by the differences in the time needed to source the dairy animals.  For animals sourced through animal importation, procurement of these animals pass through the regular public bidding according to the Implementing Rules and Regulation of RA9186 (Government Procurement Reform Act) which can take a longer timeline.

Especially for new farmers, we must also consider the time to develop the farm from bare land to a fully functioning dairy farm.  Also, include the time to train people to properly manage the farm.  NDA’s dairy animal loan program provides complete start-up assistance from feed sources, training and capability building, to site planning and implementation.

Aside from the TET, and specifically for the distribution of imported dairy animals, the Technical Validation Team (TVT) shall verify all findings made by the TET.  Members of the TVT shall be designated by the Administrator.

Days indicated under processing time do not reflect a sequence of day to day events but the time required to finish each action.  This means that time between these agency actions are dependent on the outcome of the client’s actions.

The initial evaluation is critical as it will be the basis if further processing of the application for animal loan will continue or put on hold.  There are non-negotiable items in the standard Farm and Farmer Evaluation Form that if these items are not present then the process is put on hold until these conditions are met.

RESPONSIBLE UNIT : OPERATIONS DEPARTMENT 

 

Who may avail:

Interested Dairy Farmers, Cooperative Members, SUCs, LGUs, NGO's

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

Letter of Intent

Farmer Applicant can freely write their own letter of intent

Farm & Farmer Evaluation Form

Operations Department

Farm Profile

Operations Department

Initial Evaluation Report

Operations Department

Final Evaluation Report

Operations Department

Certificate of Readiness

Operations Department

Memorandum of Agreement

Operations Department

Permits and Licenses for Animal Transport

Operations Department

Acknowledgement Receipt of Animals

Operations Department

CLIENT STEPS

AGENCY ACTIONS

FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

1. Submit Letter of Intent to avail animal loan

1.1. Acknowledgement of Letter of Intent

None

1 day

 

Department Manager or

Administrator

 

1.2. Orientation of program/s to farmers

None

1 day

(as scheduled)

 

2. Confirmation to Farm and Farmer Evaluation Schedule

2.1. Scheduling of Phase 1 of Farm Evaluation

None

1 day

(as scheduled)

TET

None

2.2. Conduct of Phase 1 Farm Evaluation and Submission of Report

None

3 days

(as scheduled)

None

2.3. Approval of Initial Evaluation Report

None

1 day

Department Manager

None

2.4. Provide feedback to Farmer re Phase 1 Evaluation Result

 

A. For new clients

2.4.1. If all essential requisites are met then proceed with recommendations and training

2.4.2. If essential requisites are not met then client is given explanation why the application is put on hold

 

B. For established dairy farms, if it can carry the additional animals applied for

None

1 day

TET

3. Farm and   

Farmer Preparatory

Activities:

3.1 Attendance to trainings/ orientations

3.2 Pasture Development

3.3 Establishment of Farm Facilities

3.4 Compliance to recommendations given by evaluating officer

3.1. Conduct of Training

None

?If zero-based farm - 8 months

 

? If existing farm - 1 month (Based on TNA results)

Project Development Officer (PDO) and

Training Officer

None

3.2. Conduct of Phase 2 Farm Evaluation

 

None

3 days

 

TET

4. Implementation of activities as recommended by Evaluation Team

4.1. Conduct of Phase 3 Farm Evaluation and Submission of Report

 

 

None

3 days

TET

 

 

 

None

4.2. Validation

None

3 days

TVT

None

4.3. Preparation of MOA

None

1 days

Loan Officer and

Legal Officer

None

4.4. MOA Review by Office of Governance Commission for GOCC (OGCC)

None

20 days

(Simultaneous with validation and approval of final evaluation report)

Office of the Government Corporate Counsel (OGCC)

Legal Officer

 

 

None

4.5. Approval of Final Evaluation Report

None

1 days

Field Office  Dept. Manager

 

Central Office: Administrator

None

4.6. Issuance of Certificate of Readiness

None

1 day

 

TET, Department Manager,

TVT

 

5. MOA Signing

5.1. MOA Signing

None

3 days

Farmer

Department Manager and/or

Administrator

 

5.2. Encoding of MOA to Contract Monitoring Sheet (CMS)

None

1 day

Loan Officer and/or Credit Officer

6. Farm Preparation for the Arrival of Animals

6. Distribution of Animals

None

20 days

PDO and/or Veterinarian

7. Acknowledgement of Animals

7. Issuance of Acknowledgement Receipt of Animals

None

1 days

TOTAL

None

12 months