CGS CHECKLIST TEMPLATE
QUESTION Click LOCATION or Blue LINK/S
    
I. Stakeholder Relationships (15%)
 
1. Does the GOCC disclose a policy that:
a. Stipulates the existence and scope of its effort to address customer’s welfare?

See Page 33 of the

NDA 2015 Annual Report

Article on Dairy Business Enhancement Program

b. Elaborates its efforts to interact with the communities in which they operate? See Page 35 of the NDA 2015 Annual Report
c. Ensure that its value chain is environmentally friendly or is consistent with promoting sustainable development See Page 2 of the NDA 2015 Annual Report 4th paragraph under the CSR Declaration and 12th paragraph of the CSR Commitment.The NDA Annual Report 2015 is available at our TRANSPARENCY PAGES BY CLICKING ON THE TRANSPARENCY LOGO 
2. Does the GOCC disclose the activities that it has undertaken to implement the abovementioned policies? See Page 35 of theNDA 2015 Annual Report last paragraph of GAD Marketing Assistance article
a. Customer health and safety See Page 31 of the NDA 2015 Annual Report article on Milk Quality and Safety Assurance and Dairy food Regulation
b. Interaction with the communities News s article titled:Production of Dairy Animals Through Embryo Transfer Technology 
c. Environmentally-friendly value chain NDA Code of Governance    See  SEC. 42. Environment
  NDA Manual  of Corporate Governance Update
3 Does the GOCC have a separate corporate social responsibility (CSR) report/section or sustainability report/section  
   
4. Where stakeholder interests are protected by law, stakeholders should have the opportunity to obtain effective redress for violation of their rights.  
 a. Does the GOCC provide contact details via the company’s website or Annual Report which stakeholders (e.g. customers,suppliers, general public, etc.) can use to voice their concerns and/or complaints for possible violation of their rights?  See FRONT PAGE On the Top Navigation Menu click on Contact Us   then  below the connecting page click on  CONTACT FORM

http://nda.da.gov.ph/index.php/en/contact
>
5. Performance-enhancing mechanisms for employee participation should be permitted to develop. See Page 52 of the NDA 2015 Annual Reportarticle on NDA Team Building
 a. Does the GOCC explicitly mention the health, safety, and welfare policy for its employees?  See Page 52 of the NDA 2015 Annual Report 1st paragraph under Disaster Preparedness SeminarNDA 2015 Annual Report
 b. Does the GOCC publish data relating to health, safety, and welfare of its employees?  See Page 52 of the NDA 2015 Annual Report 1st paragraph under Disaster Preparedness Seminar NDA 2015 Annual Report
 c. Does the GOCC have training and development programmes for its employees?  See Page 52 to 54 of the NDA 2015 Annual Report
 d. Does the GOCC publish data on training and development programs for its employees?  See Page 52 to 54 of theNDA 2015 Annual Report
 6. Stakeholders including individual employee and their representative bodies, should be able to freely communicate their concerns about illegal or unethical practices to the board and their rights should not be compromised for doing this.  
 a. Does the GOCC have procedures for complaints by employees concerning illegal (including corruption) and unethical behavior?  
 b. Does the GOCC have procedures to protect an employee/person who reveals illegal/unethical behavior from retaliation?  
 II. Disclosure and Transparency (35%)  
 
7. Quality of Annual Report
Does the GOCC’s Annual Report disclose the following items:
 
 a. Corporate objectives

See page 1 of the  NDA 2015 Annual Report

 b. Financial performance indicators

 See page 55 and 56 of NDA 2015 Annual Report

 c. Non-financial performance indicators  See pages 15 and 47 of NDA 2015 Annual Report in the Highlights of Accomplisgments
 d. Details of whistle-blowing policy  
 e. Biographical details (at least age,qualifications, date of first appointment,relevant experience, and any other directorships of listed companies) of directors/commissioners  
 f. Training and/or continuing education programme attended by each director/commissioner  
 8. Are the Annual Reports downloadable from the GOCC’s website?  NDA 2015 Annual Report
    
 9  Corporate Governance Confirmation Statement  
 a. Does the Annual Report contain a statement confirming the company’s full compliance with the code of corporate governance and where there is non-compliance, i

 See page 2 of the NDA 2015 Annual Report

 under COMMITMENT

 10. Timely filling/release of annual/financial reports.  SeeCGS Sectionand  Date received /published of Audited Financial Statement
 a. Are the audited annual financial report/statement released within 60 days upon receipt from COA  SeeCGS Sectionand  Date received /published of Audited Financial Statement
 c.Is the true and fairness/fair representation of the annual financial  statement/reports affirmed by the board of directors/commissioners and/or relevant officers of the company?

 SeeTRANSPARENCY FILES PAGE

 eg., COB 2016

 III. Responsibilities of the Board (50%)  
    
 11. Corporate Vision/Mission  
a. Has the Board of Directors reviewed the vision and mission/strategy in the last financial year?

see 2016 PAN (PAGE 1, SECTION 2)

http://nda.da.gov.ph/images/TRANS/PAN2016%20signed.pdf
b. Does the Board of Directors monitor/oversee the implementation of the corporate strategy?  see 2016 PAN (PAGE 1, SECTION 2)
http://nda.da.gov.ph/images/TRANS/PAN2016%20signed.pdf
12. Did the GOCC achieve 90% in the PES?

SeeTRANSPARENCY FILES PAGE

 Monitoring Report (PES)as of Dec 2015

    
 13. Code of ethics or conduct

 SeeTRANSPARENCY FILES PAGE

 NDA Code of Governance

 a. Are the details of the code of ethics or conduct disclosed?

 included in the 

NDA Code of Governance 

 b. Does the GOCC disclose that all Directors/Commissioners, senior management and employees are required to comply with the code?  
 c.  Does the company disclose how it implements and monitors compliance with the code of ethics or conduct?  
   
 14. Does the Board appoint a Nomination and Compensation/Remuneration Committee?  
    
 15.  Did the Nomination and Compensation/Remuneration Committee meet at least twice during the year?  
    
 16. If yes, is the report of the Nomination and Compensation/Remuneration Committee publicly disclosed?  
    
 17.  Does the Board appoint an Audit Committee?  See Board Resolution No. 590
 18.  If yes, is the report of the Audit Committee publicly disclosed?  
 19.  Does at least one member of the Audit Committee have an audit, accounting or finance background (qualification or experience)?  See Board Resolution No. 590
 20. Did the Audit Committee meet at least four times during the year?  
 21  Does the Board appoint a Risk Management Committee?  
 22  If yes, is the report on Risk Management Committee publicly disclosed?  
 23  Does at least one member on Risk Management Committee have a background in finance and investments?  
    
24  Board meetings and attendance  
a. Are the Board of Directors meetings scheduled at the beginning of the year(end of Q1) See CGS SECTION Board Meetings and Dates of Approval of Board Resolutions 
b. Does the Board of Directors meet at least monthly?  
c. Did the Board of Directors meet on at least 75% on their scheduled meetings? See CGS SECTION Board Meetings and Dates of Approval of Board Resolutions 
 d. Has each of the directors/commissioners attended at least 90% of all the board meetings held during the year?  
e. Did the Board of Directors meet separately at least once during the year without the President/CEO present?  
   
25.  Access to information  
a. Does the GOCC have a policy that stipulates board papers for Board of Directors/Commissioners meetings be provided to the Board at least three (3) working days in advance of the board meeting? YES see  NOTICES OF MEETING
b. Is the Board Secretary trained in legal,accountancy or company secretarial practices?

See CGS SECTION

Resume Atty. Ragandang

   
26  Internal Audit  
a. Does the company have a separate internal audit function?

See NDA 2015 Annual Report

p. 4 item No. 2

b.Does the appointment and removal of the internal auditor require the approval of the Audit Committee?

 

   
 27  Risk Oversight

 

 a. Does the company disclose the internal control procedures/risk management systems it has in place?

 

 b. Does the Annual Report disclose that the  Board of Directors/Commissioners has overseen a review of the company’s materials controls (including operational,financial and compliance controls) and risk management systems?

 See Page 5 par.2 of theNDA 2015 Annual Report

 d. Does the Annual Report contain a statement from the Board of Directors or Audit Committee commenting on the adequacy of the GOCC’s internal controls/risk management systems?

 

   
 28 Board Chairman

 

 a. Do different person assume the roles of Chairman and CEO?

 

   
 29  Board of Directors Development

 

 a. Does the GOCC have orientation programmes for new Directors?

 See DAP ORIENTATION

b. Does the GOCC have a policy that  encourages Directors/Commissioners to attend on-going or continuous professional education programmes?

 See NDA 2015 Annual Report

INVITATION TO LAKBAY ARAL

TRAVEL REPORT DATED 05/04/16

c. Did all Appointive Directors attend at least 1 training for the calendar year?

 See NDA 2015 Annual Report

p.50 18TH DAIRY CONGRESS

INVITATION TO LAKBAY ARAL

TRAVEL REPORT DATED 05/04/16

SEE CERT OF APPEARANCE

 
 30  Committee Appraisal

 

 a. Is an annual performance assessment conducted of the Board of Directors?

See BOARD APPRAISALBoard Resolution No. 671

 b. Does the GOCC disclose the process followed in conducting the Board assessment?

See BOARD APPRAISALBoard Resolution No. 671

 c. Does the GOCC disclose the criteria used in the Board assessment

See BOARD APPRAISALBoard Resolution No. 671 

 
 Appraisal

 

 Is an annual performance assessment conducted of the Board of Directors Committees?

 See BOARD APPRAISALBoard Resolution No. 671

 
31 Committee Appraisal

 

 

BONUS
Stakeholder Relationships

 

 

 

 a Does the GOCC practice Global Reporting Index (GRI) on its annual reports?

 

 

Disclosure and Transparency

 

Quality of Annual Report

 

a. Are the audited annual financial report/statement released within 30 days upon receipt from COA? See CGS SECTION See Date received /published of Audited Financial Statement 
 
PENALTY Responsibilities of the Board  
   
a Are there members of the Board of Directors who hold more than five (5) positions in GOCCs and PLCs?  
b Is there non-compliance with Good Governance Conditions?  

 

 

 

 

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